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BizTalk Tracking Data

  • Updated on 30 Apr 2018
  • 8 minutes to read
  • Contributors

In this section, the following is discussed:

  • What's the purpose of Tracking Data Monitoring
  • Setting up a Tracking Data Monitor
  • Tracking Data Monitoring Email Notifications

What's the purpose of Tracking Data Monitoring

Similar to the message box data monitoring concept, BizTalk360 allows administrators to automatically execute queries against the tracking database at a specific interval to view, analyse, and troubleshoot the tracked data. For e.g., the administrator can set up a monitoring alarm like "Check the tracking database every 30 minutes on all days in a week and warn me when there are more than 100 service instances in the started state and throw an error when the number of service instances in the started state exceed 200 during the specific time period". By setting up this alarm, whenever the number of service instances in started state exceed 100 during a specific 30 minute time interval period, the administrator will receive a warning email notification (with the status as "Warning") from BizTalk360 explaining the current situation. If the value is less than 100, the administrator will receive email notifications with the status as "Success". By setting up these alarms & notification mechanisms, the need to often log in to the BizTalk360 application and check for the status of the tracked service instances, becomes eliminated.

Setting up a Tracking Data Monitor

Follow the steps as shown below to create a Tracking Data Monitoring alarm:

  • In case you did not do it earlier, follow the steps as mentioned in this section to create a Data Monitoring alarm
  • Select the 'Use this alarm for Data Monitor Alerts' check box to map the current alarm to Data Monitors. Only when this option is selected, the 'Notify on Success as well' check box gets activated.
  • The 'Notify on Success as well' check box is optional for Data Monitoring, while the Use this alarm for Data Monitor Alerts option is mandatory.
  • Click OK to save the alarm information BizTalk360-Monitoring-Data-Monitoring-Tracking-Data-Monitoring.png
  1. Choose Alarm - As mentioned above, the first step to set up tracking data monitoring is to create an alarm. Once you have created the alarm, the alarm name will be displayed in the drop down. Select the alarm that should be used for tracking data monitoring purposes
  2. Friendly Monitor Name - A meaningful name for the Tracking Data Monitor. Say, as per your requirement you want to get notified with a warning message when the number of tracked service instances in started state is more than 200, and receive an error message when the number of instances in started state is more than 500. The monitor name can be set as "Tracked Service Instances in started state > 200, trigger warning; > 500, trigger error"
  3. Query Type - This section is very similar to the Graphical Flow (Tracking) section in BizTalk360. Select the type of query for which you want to run the data monitor. As per the above requirement, since we are looking for tracked service instances, select 'Tracked Service Instances' from the drop down
  4. Add a filter - To filter the query results based on different parameters (assembly name, assembly version, error code, error description, host name, service class, service instance ID, service name, state)
  5. Warning Threshold - Select the value from the drop down on when you want to be notified when there is a warning. The first switch is to toggle the Operator (> or =) and the second operator is to select the warning value. For e.g., When number of tracked service instances are > 200, throw a warning
  6. Error Threshold - Select the value from the drop down on when you want to be notified when there is an error. The first switch is to toggle the Operator (> or =) and the second operator is to select the warning value. For e.g., When number of tracked service instances are > 500, throw an error
  7. How often you want to monitor - Select the duration how often you want to monitor for tracked service instances. The options are - Daily, Weekly, and Monthly. Depending on the selection, you can add further filter criteria on how often you want to monitor.
  • Daily - will set up the data monitor to execute everyday
  • Weekly - The data monitor will execute on the selected days of the week (Every Day, Monday-Friday, or the selected day of choice). To add a single day of the week, click the control and select the day of your choice
  • Monthly - The data monitor will execute on the selected day of the month. To add a specific day of the month, enter the date in the space provided or select the date from the drop down
  • If a particular day is not present in the month (say, 29th Feb), then system will skip that month and generate the results on the specified day in the next month.
  1. When during the day - Select the time when the data monitor must execute on a particular day during the business hours. You can customize your business hours by selecting the values from the Business Day Start/End options By default, the business day start time is 9 AM and business day end time is 5 PM. Depending on the business hour selection, the following options are available when you want the data monitor to execute on a particular day.
  2. At what time - Select the time when the data monitor should execute on a particular day. The options are - At the end of the business day and at a set frequency (every 1 hour or 15 minutes). At the end of the business day - If this option is chosen, the data monitor will execute depending on the value chosen in the Business Day End field. For e.g, if the business end time specified is 5 PM (default value), the data monitor will execute exactly at 5 PM Monitor every X minutes/hours - You can define specific intervals during the business hours when the data monitor should execute. The options available are Minutes and Hours.
  • Minutes - Select the number of minutes after which the data monitor should execute. E.g., 30 minutes means the data monitor will execute once in every 30 minutes The minimum time interval supported is 15 minutes, which means the data monitor will execute 4 times (15 minutes x 4 = 60 minutes) in an hour.
  • Hours - Select the number of hours after which the data monitor should execute during the business hours. E.g., 2 hours means the data monitor will execute once in 2 hours between 9 AM and 5 PM. The minimum time interval supported is 1 hour.
  1. Advanced - This section can be used to define advanced settings for data monitoring. You can define a date range (from date and to date) when you want the data monitor to execute. You can set up a data monitor to start, say, on a Monday and end on the next Tuesday. In addition to this, you can set up the other settings mentioned above in the previous steps. This means the data monitor will only start to run next Monday and will not execute after Tuesday. By default, the Advanced section will be in Collapsed state. Click the '>' button to expand the Advanced section and make the settings.
  2. How do you want to check
  • Based on only Query result count (no date/time filter) - Selecting this option will execute the query based on the setting for trigger time (Defined under 'At what time' as explained above in step 10). Say, the monitor at set frequency is set to every 15 minutes, the query execution will happen once in every 15 minutes till the specified end time
  • Based on Query result with date/time range - Selecting this option will activate the "Choose date/time column" drop down from where the appropriate option can be selected (Creation Time). When selected, the query will be constructed with the from/to date time filter based on the selected date/time column, and execute the query with the time range
  1. Summary - The summary information will automatically be populated based on the information selected in the previous columns
  2. Save & Close - Once all the values are selected in the previous steps, click Save & Close to save the settings
  3. Save & Add Another - The entered values will be saved and a new screen will be displayed to create another data monitor
  4. Close - Click Close to discard the changes. When the close button is clicked, system will display a confirmation message as "There are unsaved changes, do you still want to close?". Click Yes to close the Data Monitoring creation window. Click No to remain on the same page
  5. General guideline - Provides information about the operations that can be performed in the current screen

Tracking Data Monitoring Email Notifications

Once the Tracking Data Monitor is created and configured, it will execute during the specified time intervals. The Data Monitoring dashboard will display the status of the Tracking Data monitor on a specific date at a specific time interval in the calendar chart control.

Based upon how you configured your Data Monitoring alarm, emails might get triggered to the email id(s) which are specified while creating that Data Monitoring alarm.

The email alert(s) will contain the Tracking Data Monitor Execution Results of the data monitor. By default, if you only selected the 'Use this alarm for Process Monitor Alerts' option, you will only receive the Failure emails to the configured email address(es). Alternatively, if you also selected the 'Notify on Success as well' option, you will receive the success alert emails as well to your mailbox. The following screenshot depicts a success email notification received for a configured Tracking Data monitor.

BizTalk360-Monitoring-Data-Monitoring-Tracking-Notification-Success.png The email notification provides the detailed status of the data monitor - the status of execution, the warning & error count as defined in the data monitor and the actual count of service instances that were in the particular state when the data monitor executed.